✦ AI notetaker for coaches

Your session notes, written for you.

Written automatically after every session. Then ask anything about any client.

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No credit card required Free 30-day trial Set up in 2 minutes

Auto-Join Bot Browser Record / Mic Upload Audio / Transcript

Zero client awkwardness: skip the bot whenever you or your client prefer total privacy.

Works with Zoom, Google Meet & Teams

Session with Rachel Tue 8 Sep · 48 min
Mindset shift

From “I need the whole plan before I ask” to “I can ask with a partial plan.”

Core tension

She wants the pilot funded, but reads asking for help as proof she isn’t ready to lead it.

Key moment

“I don’t need the whole plan. I just need the next honest step.”

Rachel · 31:12
For coaches, built with coaches

Built with ICF-certified coaches with 20+ years in practice.

“It’s really sharp — it cuts through the chatter and gets to the key points. I like the summary, but I also like the assessment of how well I did, and where I could improve.”
Nancy J. Di Dia PCC · Executive Coach
Built for confidentiality & ICF ethics

Never trains on your data

Session recordings, notes and transcripts are walled off from AI training data — never used to train AI models.

Encrypted in transit and at rest

Every session is encrypted in transit and at rest, with access controls on who can reach it.

GDPR-ready, DPA on request

Built to meet GDPR, with a Data Processing Agreement available on request for international compliance.

Names are kept out of AI prompts

Before a transcript is analysed, names and email addresses become placeholders and speakers become “coach” and “client”. A reduction in what the processor sees, not an absence.

One key per coach

Your records are sealed under a data key that exists only for your account, and closing your account destroys it. Only the provider’s pre-deletion backups outlive that, until they age out.

A code name is enough

Add a client as “Partner A” and everything still works — sessions, analysis and the ICF hours log all run off that record. A real name is never required.

Read exactly how we handle session data →

CoachRocks is with you before, during and after every session.

Before the call
Last-session recap Session agenda Questions to explore Coaching angles
R Next session · Rachel
Last time: pilot proposal sent
Agenda: 3 items ready
Watch for: avoiding the ask
Your next session, prepped before you start.
✦ Next-session prep

Walk in already knowing where you left off.

Before each session you get a brief: last time's recap, a suggested agenda, and the patterns and blind spots to watch for.

During the call

Be fully present.

It records in the background — or upload it yourself. You focus on your client, not on taking notes.

After the call
✦ Meeting analysis

The full session, analyzed in minutes.

Minutes after the call: a clean summary, action items and goals, the pain points you uncovered, ICF-aligned feedback on your coaching, and a follow-up email ready to send.

Summary Action items Pain points & goals Follow-up email Coaching feedback Content ideas Mind map
Analyzed · minutes after the call
Summary
Action items
Pain points
ICF feedback
Follow-up email
Full analysis, minutes after the call.
✦ Perfect client memory

Ask AI about any client

Ask in plain words — what they committed to, what keeps coming back, what you covered six sessions ago.

Answered from every past session.
✦ Beyond notes

What happens after every session

Discovery-call prep

Nail the first call before you dial in.

Paste a prospect’s LinkedIn or intake form and CoachRocks builds the prep brief — their likely pain points, the questions to ask, and the objections to expect.

Client transformation

See every client’s growth, session by session.

CoachRocks maps each client’s journey — awareness, ownership, follow-through — and marks the breakthroughs, so you can show the whole arc.

Effortless marketing

Your best content is already in your sessions.

Short-form video scripts for Reels, TikTok and Shorts, quote cards from real session moments, and LinkedIn posts in your voice.

✦ Ready when you are

Runs your practice, the way you run it.

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No credit card required Free 30-day trial Set up in 2 minutes

How it works

Set up once. It shows up to every session.

1

Connect your calendar

Google or Outlook, or both.

2

Bot joins — or tap record

Let the bot record automatically, or skip it and hit record when the session starts.

3

Insights minutes after each session

A clean summary, action items, and a ready-to-send follow-up.

Fits the tools you already use

Connect once, set up in minutes. CoachRocks shows up to every session.

Google Meet Zoom Microsoft Teams Google Calendar Outlook
✦ Why not a general notetaker

A meeting notetaker writes down a meeting. Coaching isn’t a meeting.

Same transcript, completely different job.

Feature Generic AI notetakers
Otter, Zoom AI, Fathom
CoachRocks
Output type A long raw transcript and a generic task list Structured coaching takeaways — breakthroughs and mindset shifts, not minutes
Client comfort A bot joins every call by default Bot-optional: auto-join, record in your browser, or upload the audio afterwards
Framework alignment Built for the corporate meeting format Aligned with the ICF Core Competencies, with feedback on how you coached
Client memory Disconnected notes, one per call Cross-session journey: growth, patterns and breakthroughs tracked over time
Post-session admin Copy-paste into your own client email 1-click follow-up email, pre-drafted in your tone

Why coaches choose CoachRocks over generic notetakers (Otter, Zoom, Fathom)

CoachRocks Generic
Coaching takeaways and breakthroughs, not meeting minutes
Bot-optional — auto-join, record in your browser, or upload
Built on the ICF Core Competencies
Client progress tracked across every past session
Follow-up email pre-drafted in your coaching voice
✦ Pricing

Simple pricing. Serious leverage.

Start with a 30-day Coach trial — no credit card required. Keep Coach, or drop to the forever-free plan afterward.

Free Built for new coaches
$0/month
Forever free — no card, ever
Unlimited clients — no cap on who you coach
10 session analyses per month (bot, recording or upload)
Session summaries, action items & follow-up emails
Transcript uploads (.txt / .docx) included
10 client AI questions per month
Start free
In development
Practice & Teams
Custom
For coaching firms, mentor coaches, and academy cohorts.

We’re building this with a handful of practices. What it will cover:

Shared client workspaces & multi-coach roster
Mentor coach review & co-coaching notes
Centralised billing & workspace management
Custom competency rubrics for your own framework
Talk to us

No commitment — we’ll tell you honestly where it stands.

See the full plan comparison
Compare plans Free Coach
Capacity
Active clientsUnlimitedUnlimited
Session analyses / mo1060
CoachRocks AI chat questions / mo10300
Short-form video scripts / mo3Unlimited
LinkedIn posts / mo3Unlimited
Transcript uploads (.txt / .docx)
Audio / video recording uploads / mo10
Testimonial Capture / mo3Unlimited
AI features
AI Chat for all past sessions
Summary, pain points & recommendations
Action items & goals
Mind map
Client transformation timeline
Discovery call prep
ICF coaching feedback
Patterns & blind spots
Niche Intelligence
Custom Report
Integrations & support
Google Meet & Zoom & Teams Sync
SupportEmailPriority
✦ Before you start

Questions coaches ask us

Still have a question? Email us at support@coachrocks.com

Only if you want the hands-off route. Connect your calendar and CoachRocks joins and records automatically — or skip the bot and just tap record when your session starts, or upload a recording afterward. You're always in control of what gets recorded.

Remember every session. Understand every client.

So you always know your client's full story.

Start free

No credit card required Free 30-day trial Set up in 2 minutes

30-Day Free Trial No credit card needed Start free